Venue build deliveries
Stands, AV and materials delivered into the venue’s build slot, ready for your team to set up.
Explore Same Day Courier →Events Courier
Events and Exhibition Courier UK.
At the venue before the doors open.
Flextro provides events and exhibition courier services for UK event organisers, agencies, exhibitors and production companies. Stands, AV equipment, print, merchandise and last-minute replacements are collected by a vehicle of their own and taken straight to the venue, booked into the delivery slot you were given.
- Deliveries booked into venue slots
- Last-minute replacements the same day
- Stands and AV with two-person handling
- Collection after the event breaks down
- Proof of delivery at the venue
- Fixed price agreed before you book
Dedicated vehicles
Direct point-to-point
UK-wide collection
Proof of delivery
Venue slots confirmed
Goods-in-transit insurance
A selection of our clients
Businesses and organisations we’ve delivered for
Real delivery work for organisations across healthcare, housing, legal, IT, retail, professional services and other UK sectors.
NHS 
L’OCCITANE UK 
UK IT Services 
Ashfield Group 
Eldon Housing 
Law Lane Solicitors 
MGF Services Ltd 
Scott Cables
Events courier at a glance
What is an events courier?
An events courier is a dedicated delivery service for the stands, AV equipment, print and materials an event needs, delivered to a venue build schedule. Flextro collects the consignment and takes it directly to the venue, on one vehicle, timed to the delivery slot.
The work is usually one of two kinds. Planned build deliveries, where everything must arrive in the venue’s slot before doors open. And last-minute jobs, such as reprinted banners, a missing cable or a replacement screen that turns up late.
The difference from a parcel network is the slot. Venues give short delivery windows and strict loading-bay rules. Those are agreed before collection, and the same vehicle can return to collect everything after the event.
Courier options for events
Events courier services for organisers and exhibitors
Most event delivery falls into six patterns, from a full stand into a build slot to one reprinted banner an hour before doors. Each one runs on a vehicle dedicated to your job.
Not sure which fits? Describe what is going and the venue slot, and Flextro will match the service and confirm the price before you commit.
Replacements before the doors open
Reprints, cables, screens or forgotten items collected and rushed to the venue before doors open.
Explore Emergency Courier →Stands and AV with two people
Stands, screens, furniture and heavy AV handled and positioned by a two-person team.
Explore Two Man Delivery →Roadshows and multi-venue events
Kit and materials for several venues or stands on one planned route.
Explore Multi-Drop Courier →Pallets of event materials
Print, merchandise and giveaways on pallets delivered direct to the venue.
Explore Pallet Delivery →Planned pre-event deliveries
Materials collected at an agreed time and delivered the day before, for less than a same day job.
Explore Next Day Courier →What events need
What does an events courier carry?
Anything an event needs that fits a van, from one roller banner to a full stand. These are the consignments organisers, agencies and exhibitors ask us to move most often.
Exhibition stands and displays
Pop-up stands, modular stands, graphics and display systems.
AV and lighting equipment
Screens, speakers, lighting and cases for conferences and exhibitions.
Print and signage
Banners, signage, brochures and delegate packs, including reprints.
Merchandise and giveaways
Branded merchandise, samples and giveaways for stands.
Event furniture
Furniture, counters and fixtures for stands and venues.
Production and catering kit
Production equipment, props and non-perishable supplies.
Gas, fuel or pyrotechnics? Gas cylinders, fuel, pyrotechnics and some cleaning products are dangerous goods. They are checked against what can legally be carried before a booking is accepted.
Before the vehicle leaves
What we confirm before an events job starts
A stand turned away from the loading bay, or print that arrives after the doors open, cannot be fixed later. These six details are agreed before collection.
You do not need all six to call. Give us what you know and we will ask for the rest.
What is moving
Stands, cases, screens, print and furniture, with sizes, weights and case counts.
Where it is now
Your office, a printer, an AV supplier or a storage unit, with the contact releasing it.
Where it needs to be
The venue, hall and stand number, and the loading bay or goods entrance.
When the bay is open
The venue’s delivery slot, build times and any vehicle booking system.
How it goes in
Two people, trolleys or venue handling, and any venue passes or PPE.
How it comes back
Collection time after the event and where everything is returned to.
When the doors open soon
How does an events courier work?
In four steps. You tell us the kit and the venue slot; Flextro assigns a vehicle and fixes the price; the driver collects from your office, printer or supplier; and it is delivered to the venue with proof of delivery. The booking line is open 24 hours a day.
Flextro works to a 60-minute collection target in most areas. Call 020 4576 3438 when the doors open soon.
Tell us the kit and venue
What is moving, where it is, the venue, hall and delivery slot.
Vehicle and price confirmed
A vehicle and team matched to the kit are assigned and a fixed price agreed.
Direct collection
The driver collects from your office, printer or AV supplier.
Into the venue
One journey to the loading bay in your slot, with proof of delivery at the venue.
Nationwide events coverage
Where does Flextro deliver for events?
Across the whole UK. Flextro delivers to exhibition centres, conference venues, hotels, stadiums and outdoor event sites in England, Scotland, Wales and Northern Ireland.
An event does not stop at a regional boundary. A stand from a store in London can go straight to an exhibition centre in Birmingham, or AV kit from Manchester to a conference in Glasgow, on the same vehicle from collection to venue.
Type a town or city to open its local coverage page, or start a quote for any UK collection and delivery postcode.
Vehicle matching
Which vehicle does an event delivery need?
It depends on the kit. A banner or a box of print fits a small van, a pop-up stand and screens need an SWB or LWB, and a modular stand or full AV package needs a Luton. Give the case count and sizes and the vehicle is matched for you.
Small Van
1.3 × 1.2 × 1.0 m
- 400 kg max
- 1 pallet
Banners, print, cables and last-minute items.
SWB Van
2.1 × 1.2 × 1.4 m
- 800 kg max
- 2 pallets
Pop-up stands, screens and merchandise.
LWB Van
3.3 × 2.0 × 1.7 m
- 1,200 kg max
- 3 pallets
Stands, AV cases and event furniture.
XLWB Van
4.2 × 1.2 × 1.75 m
- 1,000 kg max
- 4 pallets
Long graphics, truss and display systems.
Luton Van
4.2 × 2.0 × 2.1 m
- 1,000 kg max
- 6 pallets
Modular stands and full AV packages.
Not sure which vehicle you need?
Send the kit list or case count. We will match the vehicle and team and confirm them with the price.
Help me choose a vehicleAn estimated weight or size is enough to start the quote.
Customer proof
What customers say about Flextro
Real reviews from UK businesses that use Flextro for urgent, planned and repeat deliveries.
- Deliveries completed
- 10,000+
- Customers served
- 8,759+
- On-time record
- 100%
For organisers and agencies
One courier account for events businesses
If you deliver to venues every month, a Flextro business account replaces booking each job with agreed rates, known capacity for build days and one monthly invoice. A last-minute replacement still gets its own vehicle, on the same account.
Venues, stores, suppliers and on-site contacts are kept on file. When something is missing on build day, the booking team already knows the venue and slot, so briefing an urgent job takes a sentence.
Heavy stands or AV? See two man delivery.
Events courier pricing
How much does an events courier cost?
An events courier is priced on three things: how quickly the kit has to arrive, the vehicle and team it needs, and the route including time at the venue. There is no rate card, because one banner across town and a full stand across the country are different jobs.
Your price is fixed before the booking is accepted, including known waiting time at the loading bay.
Response time
How quickly the kit must arrive.
- Last-minute replacements
- Planned build-day deliveries
- Evening, weekend or bank holiday events
Build deliveries booked ahead cost less than the same kit raised on the day.
Vehicle and team
The vehicle and people the kit needs.
- Case count, size and weight
- Stands and heavy AV
- Two-person handling into the hall
The kit is used to size the vehicle and team, not to price the equipment.
Route and venue time
The journey and the time at the venue.
- Collection-to-venue mileage
- Loading bay queues and slot waiting
- Return collection after breakdown
Delivery and breakdown collection can be quoted together as one job.
Events courier FAQs
Questions event teams ask before booking
Straight answers for event managers, exhibitors, agencies and anyone arranging a venue delivery.
What is an events courier?
An events courier is a dedicated delivery service for stands, AV equipment, print and materials an event needs, delivered to a venue build schedule. Flextro collects the consignment and takes it directly to the venue, on one vehicle, timed to the delivery slot.
Can you deliver into a venue’s booked slot?
Yes. Give the venue, hall, loading bay and delivery slot when you book, including any vehicle booking reference, and the job is planned to arrive in the slot.
Can you deliver last-minute items on the day?
Yes. Reprints, cables, screens and forgotten items can be collected and delivered the same day. Flextro works to a 60-minute collection target in most areas.
Can you collect everything after the event?
Yes. A breakdown collection can be booked with the delivery or separately, and everything taken back to your office, store or supplier.
Do you provide two people for stands and AV?
Yes. A two-person team can handle stands, screens and heavy AV into the hall where venue rules allow.
Can you deliver to several venues for a roadshow?
Yes. Kit and materials for several venues can go on one planned route, or on a scheduled run for each stop of a roadshow.
Can you carry gas or pyrotechnics?
Gas cylinders, fuel and pyrotechnics are dangerous goods. They are checked against what can legally be carried before a booking is accepted, and some may not be.
How much does an events courier cost?
Each job is priced on how quickly it has to arrive, the vehicle and team needed, and the route including time at the venue. You receive a fixed price before you confirm, and it does not change afterwards unless the job changes.
Do you cover the whole of the UK?
Yes. Flextro delivers to venues across England, Scotland, Wales and Northern Ireland, and a single job can cross the country on the same vehicle.
Related industries
Other industries Flextro delivers for
Events connect with other sectors. These are the ones most often found at the other end of an event delivery.
Print courier
Print runs, proofs, samples and point-of-sale against launch and presentation dates.
Explore Print, marketing & media →IT equipment courier
Laptops, servers and network hardware between offices, data centres and engineers.
Explore Technology & IT →Retail courier
Store stock, urgent customer orders and returns between warehouse, store and customer.
Explore Retail & eCommerce →Build day or last minute
Book an events courier. Get your price.
Send the collection postcode, the venue, what is going and the delivery slot. We will assign the vehicle and team and fix the price before anything moves.